Quorum Made Easy: E-Voting Success Stories From Real Communities

Many boards and managers say that moving from paper ballots to electronic voting has changed more than just how owners cast their votes. It removes barriers to participation, makes the process simpler and more transparent, and helps communities reach quorum without the usual stress.

Reaching Quorum Gets Easier When Associations Adopt Electronic Voting

Pearl Rivera, board president at Notting Hill at Oakmonte, a 452-unit community in Florida, explained that once they introduced electronic voting, participation climbed almost immediately.

Owners, she said, trust the process more now. They receive a confirmation as soon as their vote is submitted, and they know everything is counted accurately and in real time. “It made the voting process simple for all residents,” she shared. “We saw a significant increase in voter participation and confidence in the election results.”

Other managers report similar experiences. Owners appreciate how transparent the process is. Eligibility is verified automatically, each ballot is confirmed, and final results are available within minutes after the vote closes.

Virtual Participation Gives Every Owner a Voice, On-Site or Off-Site

In Colorado, Beth Ballaseux, general manager of Windsong Condominiums, a 398-owner community, introduced electronic voting along with a fully virtual annual meeting to make participation easier for off-site owners.

The results surprised everyone. Nearly half of all owners voted, which was the highest turnout the community had ever reached.

“We never thought a virtual annual meeting could run this smoothly,” Beth said. “It provided a convenient way for our off-site owners to participate, no matter where they were.”

A similar success story comes from Broadway Promenade in Florida, where the manager wanted to make the voting process easier for residents. With a full-service provider offering expert support and step-by-step guidance, participation reached record highs. Even hesitant owners walked away saying, “That was actually really easy.”

How Associations Can Successfully Implement E-Voting

Every association will take a slightly different path depending on its governing documents and local requirements. Managers and directors generally need to take the following steps:

• Start by reviewing your governing documents to understand what is required before introducing electronic voting.

• Check your local laws. Some jurisdictions have specific requirements. For example, in Florida, associations must collect owner consent before adopting electronic voting.

• Communicate the change clearly to owners. Explain how the process works, what to expect, and how electronic voting benefits them.

• Provide support for owners. This can be done through management staff or a full-service e-voting provider to ensure that every owner, on-site or off-site, can participate easily.

Final Thoughts: Why Managers and Boards Appreciate E-Voting

Managers often say that electronic voting makes the headaches of traditional voting disappear.

There are no more stacks of paper, no more manual counting, and no more scrambling to reach quorum at the last minute.

Communities that once struggled to get owners involved are now seeing their highest turnout. Quorum is easier to reach, votes are counted instantly, and the entire process feels more organized, more secure, and, according to many residents, more democratic.