When Is Quorum Required in a Florida HOA Meeting?

In Florida HOAs, reaching quorum isn’t just a formality. It’s the key to holding a valid meeting and making decisions that affect your entire community.

If you're a board member or community manager in Florida, here’s what you need to know about when quorum is required, what it means, and how to ensure your HOA doesn’t get stuck because of low attendance.

What Is Quorum?

In simple terms, quorum is the minimum number of homeowners who must be present (in person or by proxy) for your HOA to conduct official business at a meeting.

In Florida, the required quorum is typically outlined in your governing documents (like the bylaws or articles of incorporation). If those documents don’t specify a different number, Florida Statutes provide the default: a majority of the total voting interests (usually 50% + 1).

Without quorum, the meeting can still be held for discussion,but no official votes or decisions can be made.

Which HOA Meetings in Florida Require Quorum?

Let’s look at common types of HOA meetings and when quorum is required:

✅ Annual Meetings

Yes, quorum is required.

This is the meeting where elections are held, financial updates are presented, and major issues are discussed. Most HOAs in Florida require a quorum to:

• Elect board members (if not done by mail or electronic vote)

• Approve budgets (in some cases)

• Amend governing documents

✅ Board of Directors Meetings

Yes, but it’s simpler.

A quorum here is a majority of the board members, not homeowners. If your board has five members, at least three must be present to conduct business.

✅ Special Member Meetings

Yes, quorum is required.

These meetings are often called for things like:

• Voting on amendments

• Approving special assessments

• Removing a board member

In these cases, homeowner participation matters, and failing to meet quorum can delay important decisions.

❌ Committee Meetings

Usually no, but check your documents.

Many committees can meet informally without quorum unless otherwise specified in your bylaws. Still, transparency and record-keeping are always good practice.

What Happens If You Don’t Have Quorum?

If quorum isn’t met:

• The meeting must be adjourned and rescheduled

• Additional notices and costs may follow

• Delays in board elections, budget approvals, or amendments can impact the community

In short: no quorum = no decisions.

How to Reach Quorum Easily in Florida

Reaching quorum in Florida HOAs can be a challenge, especially in larger communities or where members live seasonally. But it doesn’t have to be.

Here’s how to boost participation:

✅ Allow electronic voting and proxies

Florida law permits HOAs to conduct electronic voting and accept proxies. CondoVoter helps make this process smooth and compliant with Florida Statutes. We also help you collect e-consent from owners to enable digital participation in compliance with Florida law.

✅ Send reminders

Email, text, and printed notices all play a role. A well-timed reminder is often all it takes.

✅ Make it convenient

Offer hybrid or fully virtual options for members who travel or live elsewhere.

✅ Track participation

With CondoVoter, you can monitor quorum status in real time and follow up with owners who haven’t voted yet.

Quorum Doesn’t Have to Be a Roadblock

At CondoVoter, we help Florida HOAs simplify their elections and meetings, making it easier to reach quorum and get things done.

Our platform supports electronic voting, e-concent collection, and fully virtual or hybrid meetings – all with expert guidance and full compliance with Florida laws.

Want to stop chasing proxies?

Let us help you reach quorum the easy way. Book a demo or contact our team today at info@condovoter.com