How Online Voting Ends the Quorum Guessing Game

Customer Story: An Ontario Manager Makes Quorum Easy with CondoVoter

As an Ontario Licensed Condominium Manager (OLCM) with FirstService Residential, Stephen Bird has managed more annual and turnover meetings than he can count. But even for a seasoned professional, one thing always brought stress: quorum.

“I remember the old days of wondering if you would achieve quorum at your meeting,” Stephen recalls. “It was stressful. You never really knew until the meeting started.”

No more guessing

That uncertainty disappeared with CondoVoter Voting. Owners can now vote online in advance or during the meeting itself, and Stephen can track participation in real time.

“Thanks to CondoVoter’s portal, I can see advanced votes and attendee numbers before the meeting, so there’s no more guessing,” he explains.

Stress-Free Virtual Annual Meetings

Stephen also runs his meetings fully virtually with CondoVoter Meetings, where trained professionals act as dedicated hosts and moderators. The CondoVoter team manages every stage of the meeting — from admitting participants and presenting motions, to launching votes, sharing results instantly, and ensuring the process complies with condo/HOA requirements.

Behind the scenes, admins handle the technical setup and monitor participation, so managers and board members can focus entirely on the discussion and decision-making.

“The moderators and admins are fantastic. The system is so easy to use — we always get great participation,” Stephen says.

Less stress, more engagement

For Stephen, the difference is clear: less stress for managers, more engagement from owners, and confidence in every decision.

Annual meetings really can be a breeze.