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What Happens If Your Condo Doesn’t Have Quorum?


What is quorum

You’ve sent the notices. You’ve booked the venue. You’re ready for your Annual General Meeting (AGM)… but not enough owners show up or submit proxies. What now?


If your condo doesn’t reach quorum, the meeting can’t officially proceed, and that can cause more than a scheduling headache.


Let’s break down what quorum is, what happens if you don’t reach it, and how to avoid the issue altogether.


What Is Quorum?


Quorum is the minimum number of owners (or their votes/proxies) required to hold an official meeting. It’s typically defined as a percentage of ownership units, often 25% or 33%, but this varies by province or your condo’s governing documents.


Without quorum, you can’t:


  • Officially start the meeting

  • Approve financials

  • Elect board members

  • Make decisions on community matters


In short, quorum is what gives the meeting its legal power to move forward.


What Happens If You Don’t Reach Quorum?


If quorum isn’t met, the meeting is typically adjourned. This means:


  • You’ll need to reschedule the AGM

  • Notices must be sent again, adding to administrative work

  • Costs may increase—for venues, printing, legal support, or chairing

  • Important decisions are delayed, which can affect budgeting or project timelines


Some provinces or bylaws allow for a second meeting to proceed with a lower quorum requirement, but even then, it’s not ideal to rely on this fallback.


Why Is It So Hard to Reach Quorum?


Many condo communities struggle with quorum for a few common reasons:


  • Owners are busy or uninterested

  • They don’t understand the importance of the AGM

  • Meetings are held in person only, making attendance inconvenient

  • Proxy forms can be confusing or get lost in the shuffle


How to Avoid the Quorum Problem


Here are some ways to make quorum less of a hurdle:


1. Use Electronic Voting

Allowing owners to vote or submit proxies online is one of the most effective ways to increase participation. CondoVoter makes this process simple, secure, and accessible from any device.


2. Send Reminders

People are busy. A few well-timed emails or text reminders can go a long way in helping them participate.


3. Make Meetings Accessible

Offer hybrid or fully virtual meeting options so owners can attend from anywhere.


4. Educate Your Owners

Let owners know that without quorum, their building can’t move forward with important decisions like budgets, maintenance, or board elections.



Virtual Condo Annual General Meeting

CondoVoter Can Help You Hit Quorum – Every Time


We get it. Chasing proxies, managing forms, and rescheduling meetings is frustrating and time-consuming.


With CondoVoter, you don’t have to do it alone. Our fully managed services help you:


  • Boost turnout with online voting

  • Track participation in real time

  • Get expert support before and during your meeting


And yes – we’re proud to be the only provider offering a Quorum Guarantee. If we don’t help you reach quorum, you don’t pay.


Worried about your next AGM?

We’d love to help make it stress-free. Book a demo or get in touch with our team today at info@condovoter.com.

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