How to Save Board and Manager Time With Managed Voting Services

Managing an HOA or condominium community is already a demanding role. Board members volunteer their time to make critical decisions, while property managers juggle day-to-day operations, owner communications, and compliance requirements.

When annual meetings and elections roll around, the added administrative work can feel overwhelming.

That’s where managed voting services come in. By outsourcing e-voting and meeting support to a trusted provider like CondoVoter, boards and managers can reclaim valuable time, reduce stress, and run smoother, more transparent elections.

The Hidden Burden of Elections

Elections may only happen once or twice a year, but preparing for them takes weeks of effort. Boards and managers often find themselves:

• Collecting and tracking owner consents

• Drafting ballots and ensuring legal compliance

• Sending reminders and notices

• Troubleshooting questions from confused owners

• Tallying votes and confirming quorum

These administrative tasks are not only time-consuming but also increase the risk of errors or disputes. For busy managers, this can mean late nights and frustrated owners.

How Managed Voting Services Help

A fully managed e-voting platform eliminates those challenges by taking on the heavy lifting. Here’s how CondoVoter streamlines the process from start to finish:

1. Consent Collection

Our team handles outreach to secure the required owner consents for electronic voting and notices. This ensures compliance while sparing boards from chasing signatures.

2. Professional Ballot Setup

We prepare and review ballots with you, ensuring accuracy, clarity, and compliance with state or provincial requirements. No second-guessing or last-minute rewrites.

3. Owner Communications

We design and deliver branded emails, reminders, and instructions that encourage participation and reduce confusion. Managers don’t have to spend hours fielding repetitive questions.

4. Secure Online Voting

Owners vote anytime, from any device, using unique voting links. Our secure platform prevents duplicate submissions, protects voter privacy, and provides confidence in the process.

5. Live Support

Instead of boards or managers acting as tech support, CondoVoter’s team responds directly to owner inquiries. We resolve issues quickly so you can stay focused on governance.

6. Transparent Results

At the close of voting, results are instantly tabulated and presented in a clear report. Boards receive detailed participation data and a verifiable record that strengthens transparency and trust.

The Time and Stress You’ll Save

Outsourcing elections means fewer late-night emails, fewer frustrated owners, and fewer administrative headaches. Instead of worrying about logistics, boards and managers can focus on what really matters: engaging with their community and making informed decisions.

Benefits include:

• Time saved: Weeks of administrative work reduced to a few coordinated steps

• Higher participation: Professional reminders and simple online access boost turnout

• Reduced conflict: Independent oversight adds credibility and avoids disputes

• Peace of mind: Support is handled by experts who do this every day

Why Communities Choose CondoVoter

CondoVoter is North America’s leading HOA voting platform, trusted by thousands of communities. In 2024, we were recognized as the Best Value, Most Recommended, and Best Functionality HOA Voting Platform. Our focus is simple: secure, transparent, fully managed elections that make life easier for boards, managers, and owners alike.

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Ready to simplify your next election?

See how CondoVoter’s fully managed e-voting and meeting support can save your board and manager hours of time while improving owner engagement. Request a Demo