How to Modernize Your AGM Without Overwhelming Your Residents

You want to modernize your AGM to save time, improve participation, and make things easier for your team and your residents.

But maybe you’re worried that switching to a new format will confuse homeowners, create extra admin work, or require tech skills no one has time to learn.

The good news? It doesn’t have to be complicated. With the right approach, you can modernize your AGM in a way that’s smooth, simple, and actually less stressful for everyone involved.

Here’s how to bring your AGM into the modern era without overwhelming your community.

1. Meet Residents Where They Are

Start by making it easier for homeowners to join and participate, whether they’re tech-savvy or not. Hosting a virtual or hybrid AGM means residents can join from home, on their phone or laptop.

Choose a platform that works on any device and doesn’t require downloads or complicated logins. The simpler it is to join, the more likely people will attend.

2. Send Clear, Digital Notices

Notices are a core requirement of any AGM, and digital delivery ensures they reach residents quickly and reliably. Email notices reduce administrative effort, cut mailing costs, and offer the added benefit of tracking engagement so you know who received and opened each message.

Bonus: Some platforms let you track who opened the notice, helping you follow up more effectively.

3. Use Electronic Voting to Reach Quorum Faster

Quorum is often one of the most difficult requirements to meet. Electronic voting helps address this challenge by allowing residents to vote before the meeting, at their convenience. This flexibility can significantly improve turnout, especially among owners who are unable to attend live.

Look for platforms that are compliant with your local legislation and that support both advance and live voting.

Download this printable comparison chart to highlight the benefits of e-voting vs. traditional methods at your next board meeting.

4. Keep It Fully Managed (So You Don’t Have To)

A lot of boards and managers worry that switching to virtual meetings or e-voting means more work. It doesn’t have to. With a fully managed solution, your provider handles setup, communications, reminders, voting, tech support and even chairing the meeting if needed.

Fully managed solutions means fewer moving parts for your team and a much better experience for your residents.

5. Communicate Early and Often

Change can feel overwhelming if people don’t know what to expect. So be proactive: let residents know what’s changing, when, and how it benefits them. A short FAQ or quick email series can help set expectations and reduce confusion.

Transparency builds trust and can improve overall participation and satisfaction with the process.

The Bottom Line

Modernizing your AGM isn’t about adding complexity, it’s about removing it. With virtual meetings, digital notices, and electronic voting, you can run a more inclusive, efficient, and less stressful meeting for everyone involved.

The best part? You don’t have to do it alone. At CondoVoter, we help hundreds of communities modernize their AGMs every year handling the heavy lifting so boards and managers can focus on what matters.

Ready to make your next AGM easier for everyone?

Schedule a quick demo with our team or get your quote started today.